How to Schedule Instructors for Mobile Swim Lessons

Mobile swim lessons offer many benefits for your business, your team, and your customers. But one thing that can be tricky for companies offering mobile swim lessons is scheduling swim instructors.

When you operate from a fixed pool location, you only need to tell your instructors when to be there. But with mobile swim lessons, you have to factor in travel time — not to mention determine who is willing to travel in the first place. 

Luckily, there’s an easy way to schedule instructors for mobile swim lessons, so you can confidently add this learning option to your class schedule without worrying about adding to your admin workload. Here’s how…

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How to schedule swim instructors in 3 steps 

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1. Determine each instructor's availability — depending on how flexible your working hours are this could differ by day.
2. Identify how far each swim instructor is willing to travel for mobile swim lessons — again, this might differ for each day, or they might prefer to work in specific areas on certain days.
3. Input both pieces of information into MarketBox, the scheduling software built for mobile swim lessons, and put your scheduling on autopilot.

With MarketBox, you can create unlimited travel zones and assign unique availability to each zone to control when and where your team works. Suppose your swim instructors work as independent contractors under the umbrella of your swim school. In that case, you can even let them create and manage their own availability and travel zones for more control. 

The MarketBox online booking system uses these travel zones to filter swim instructors according to the customer’s criteria. They choose the swim lesson and location, and then the platform shows them a list of available instructors in that area for the perfect fit every time. Once they’ve chosen their provider and confirmed the booking, the new job is automatically added to the provider’s schedule, and both parties are notified. 

Alternatively, you can turn on the accept/decline feature which lets swim instructors accept or decline job requests as they come in. If the chosen provider doesn’t accept or respond within your specified time frame, the lesson request is sent out to up to 10 other instructors with matching criteria so you never miss out on a sale. 

If changes happen to scheduled bookings, MarketBox automatically updates both the swim instructor and customer, so your team doesn’t have to spend time manually phoning around every time. 

To learn more about how MarketBox can handle your mobile swim schools booking, scheduling, and payments, book a demo with one of our experts. 

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6 ways swim school software makes organizing mobile swim lessons easier 

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1. Scheduling software for swim schools allows customers to book online and automates instructor scheduling for fast, accurate responses and less admin. 
2. MarketBox automatically filters instructors based on travel zones and availability for the perfect customer-instructor match every time. 
3. Mobile swim school software optimizes travel routes to reduce travel time for mobile swim lessons. 
4. Swim lesson scheduling software eliminates the need to sort through spreadsheets to assign new job requests and ensures lessons are given to the right instructors. 
5. Scheduling software for swim schools makes creating and sharing schedules and communicating lesson updates with instructors and students easy. 
6. Swim software helps you monitor instructor performance by viewing data on acceptance rates, customer ratings, refunds issued, etc. 

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